Nippon Soda Co., Ltd. (the Company) views the proper handling of personal information, which the Company will acquire when performing its business, as our corporate social responsibility initiatives and will use reasonable efforts to protect personal information.

Article 1 Basic Policies

  1. The personal information will be used only for legitimate purposes including providing valuable information and performing appropriate services.
  2. The personal information will not be provided to third parties without the authorization of those whose information would be provided unless it is permissible under applicable laws and regulations.
  3. When the Company obtains personal information, in principle, the Company will disclose the utilization purpose for which the information will be used by disclosure of our privacy policy or other means.
  4. The Company will implement appropriate security measures and take reasonable action to protect the personal information it obtains from alteration, leaks, loss, etc.
  5. The Company, as a part of its compliance activities, will abide by laws, regulations, and guidelines addressing the protection of personal information.

Article 2 Handling of Personal Information

1. Acquisition of Personal Information

The Company will acquire personal information only through legal and appropriate means and only to the extent necessary in accordance with the Basic Policies in Article 1.

2. Utilization Purposes of Personal Information

The Company will disclose the utilization purpose to the public (including by the disclosure of the Company’s privacy policy to the public) or inform the utilization purpose when acquiring personal information, and the Company will state the utilization purpose explicitly in advance when the Company directly acquires personal information stated in a written contract or other document (including an electromagnetic record). The Company will use personal information within the scope of the utilization purpose and to the extent necessary to perform the business of the Company. Personal information acquired by the Company will be used only for the utilization purposes given below.

  1. The provision of information on products and services offered by the Company, and on events sponsored by the Company.
  2. Purposes related to the conduct of surveys or studies necessary for managing products or services offered by the Company, or to the development of future products and services.
  3. Timely responses to inquiries and requests.
  4. Enforcing rights and performing obligations and other actions under Companies Act and other applicable laws and regulations of Japan.
  5. Recruitment process.
  6. Complying with legal or regulatory requirements, or regulatory guidance.
  7. Purposes specified when the personal information was obtained.

3. Provision of Personal Information to Third Parties

With the statutory exception, including cases based on laws and regulations or jointly use as set forth in paragraph 4, the Company will not provide personal information to third parties without the permission of those whose information would be provided.

4. Jointly Use

The Company will jointly use personal information with its group companies in Japan as follows.

[ Items of personal information for jointly use ]

  • Customer’s or shareholder’s name, date of birth, contact details (including address, phone number, and e-mail address)
  • Job applicant’s name, date of birth, contact details (including address, phone number, and e-mail address)
  • Inquires, questions, and opinions and other similar information

[ Scope of jointly use ]

Company’s group companies in Japan.

[ Purpose of use ]

Purpose set forth in paragraph 2 of Article 2.

[ Representative responsible for the management of personal information for jointly use ]

Set forth in Article 5.

5.Management of Personal Information

The Company, in order to appropriately manage personal information and protect it from alteration, leaks, loss, etc., will take reasonable action to control access to personal information, limit the means by which personal information may be taken off premises, prevent unauthorized access by external parties, and provide legal and regulatory compliance education for employees.

Article 3 Personal Information Disclosure Requests and Procedures

Requests to disclose, correct, supplement, dispose of, or cease the use of personal information held by the Company should be submitted to:

Nippon Soda Co., Ltd.
General Affairs Dept.
Shin Otemachi Building
2-2-1 Otemachi, Chiyoda-ku, Tokyo 100-8165
TEL: 03-3245-6054

Article 4 Revisions

The Company may revise its privacy policies from time to time. Revisions shall be reflected and posted on the Company’s website.

Article 5 Company Name, Address and Representative

Nippon Soda Co., Ltd.
Shin Otemachi Building
2-2-1 Otemachi, Chiyoda-ku, Tokyo 100-8165
Eiji Aga Representative Director, President